Boys and girls,

PLEASE READ AND ACT ON THIS MESSAGE NOW. ALSO SAVE IT SOMEWHERE, SO THAT WHEN YOU'RE THINKING OF ASKING A QUESTION ABOUT ACCOMMODATION YOU CAN READ THIS AGAIN FIRST, BEFORE PESTERING ME OR CHRISTINE!!

Here are the details of Worldnet accommodation arrangements for Bodington Hall, 18 -20 July 2008.


1. The price for the two night package will remain the same as last year at 59 quid per person to include breakfast on both mornings but no meal on the Friday evening. The University will not be providing any catering other than breakfasts although a range of sandwiches will be available from behind the Bodington bar and the food van will be on site all Friday evening and during the day Saturday and Sunday.

2. Given the damages costs in 2007, the bond has now risen to 6 quid per head, making it a round 65 quid per person for the weekend. The damages bond will be reimbursed, again on a per head basis, once all damages have been paid for.

WE TRUST THAT MANAGERS AND ACCOMMODATION CO-ORDINATORS WILL IMPRESSS UPON ALL ATTENDEES ASSOCIATED WITH THEIR TEAM, THE NEED FOR A DAMAGE FREE WEEKEND. ON ARRIVAL ALL RESIDENTS WILL RECEIVE A ROOM "HEALTH CHECK" SHEET; ANY DAMAGES FOUND ON ARRIVAL MUST BE REPORTED IMMEDIATELY TO THE IFA CONTROL DESK. FAILURE TO DO SO WILL RESULT IN YOU/YOUR TEAM BEING FINANCIALLY LIABLE FOR THAT DAMAGE.

3. Invoicing arrangements are similar to last year. I will be invoiced in late May for a 50% NON-REFUNDABLE DEPOSIT, with a further invoice for the balance probably being issued in late June or early July i.e. a full two to three weeks before the event takes place. As a result, I need a 50% NON-REFUNDABLE DEPOSIT from you, to drop on my welcome mat no later than Friday 16th May, with your balance to follow no later than Friday 13th June. This will give me a couple of weeks to get cheques paid in and get all the finances in order, before the balance invoice arrives on my desk.

NOW READ ON FOR WHAT I WANT YOU TO DO NOW.

At this stage I need you to let me know if you will be requiring Bodington accommodation or not. I need a reply from every team that will be taking part in the tournament. If you are stopping at some plush Leeds establishment like the Marriot, Hilton, De Vere, Village etc, please let me know; I can then cross you off my list as "sorted". If, however, you will be joining the masses at Bodington, I need your team to appoint an accommodation co-ordinator.

When you have done this i.e DO IT NOW! send an email with the header:

ACCOMMODATION CO-ORDINATOR - TEAM NAME
to
r.goodair@bradford.ac.uk
and
c.thacker@bradford.ac.uk

We will then compile a list of co-ordinators, with whom we can discuss requirements off-list. Co-ordinators will hear from us as soon as this list is completed.

Accommodation at Bodington Hall will be on a bed and breakfast basis and charges will be 59 quid for a two night stay, plus six pounds per head damages bond. Co-ordinators will receive a spreadsheet to fill in and return by email that will give details of your requirements for the weekend. A NON-RETURNABLE deposit of 50% of the accommodation fee (i.e. 30 quid) per person is required. Your deposit cheque (ONE CHEQUE PER TEAM) should drop on my welcome mat no later than Friday 16TH May.


Your balance cheque of 35 pounds per person (to include damages bond) should follow and arrive no later than Friday 13th June. To overcome the problems of previous years i.e. teams chopping and changing their arrangements right up to the day of arrival, Leeds Uni have again imposed a FINAL AND NON-NEGOTIABLE CUT OFF DATE for confirmation of accommodation requirements.

The cut off date is likely to be Friday July 4th. As I am due to go on holiday on that date and will not be seeing any email again until Monday July 14th, any amendments after Wednesday July 2nd, are unlikely to be met with a positive response!!

If your cheque has not arrived AND CLEARED by this date, you will not be laying your head to rest at Bodington Hall.

All cheques should be made payable to:

IFA ACCOMMODATION and sent to:

R M Goodair
5 Beverley Ave
Wyke
BRADFORD
BD12 9AX

Those teams that have moved in to the 21st century and wish to make electronic payments should contact me off list.

GET YOUR ARSES INTO GEAR ON THIS NOW LADIES PLEASE!!

Thanking you in advance for your co-operation.

Rogerre